Privacy Policy
Emerald Archives respects the privacy of its visitors and aims to collect and use personal information only where it is necessary for the operation, security and development of this website. This policy explains the kinds of information that may be processed when you visit or interact with Emerald Archives and how that information may be used.
Information You Provide
You may choose to provide personal information when contacting Emerald Archives, submitting material, making an enquiry, subscribing to a service or otherwise communicating with the project. Depending on the service used, this may include your name, email address and the contents of your message or submission. We use information you provide only for the purpose for which it was supplied, for related administration, or where reasonably necessary to respond to you.
Technical Information
Like most websites, Emerald Archives and the services that support it may process limited technical information when you visit. This can include an Internet Protocol address, browser type, device information, referring page, date and time of access and similar server or security records. Such information may be used to operate the site, maintain security, investigate technical problems and understand general website usage.
Cookies
The website may use cookies or similar technologies where they are necessary for site operation, security, user preferences or other enabled services. Some third party services embedded in or linked from the site may also set their own cookies. Where consent is required by applicable law, non-essential cookies should only be used in accordance with the choices presented to the visitor.
Third Party Services and Links
Emerald Archives may use external service providers for functions such as website hosting, security, analytics, email, donations, media or other technical services. The site may also link to external archives, libraries, museums, research resources and other websites. Those organisations operate under their own privacy policies and Emerald Archives is not responsible for the privacy practices of external websites.
How Information Is Used
Personal information may be used to respond to enquiries, manage submissions or correspondence, maintain website security, administer services requested by visitors, improve the operation of the archive and meet applicable legal or administrative obligations. Emerald Archives does not sell personal information to advertisers.
Retention and Security
Information is retained only for as long as reasonably necessary for the purpose for which it was collected, for legitimate archival or administrative requirements, or where retention is required by law. Reasonable technical and organisational measures are used to protect information, but no method of online transmission or storage can be guaranteed to be completely secure.
Your Rights
Depending on where you live and the circumstances in which information is processed, you may have rights under applicable data protection law, including rights to request access to, correction of or deletion of personal information, to object to or restrict certain processing, and in some circumstances to request data portability or withdraw consent. In Ireland and the European Union these rights may arise under the General Data Protection Regulation and related legislation.
Children
Emerald Archives is an educational history resource intended for a general audience. We do not knowingly seek to collect personal information from children through the public archive. Where a child or young person communicates with the project, appropriate care should be taken in handling any personal information supplied.
Terms of Use
Your use of the Emerald Archives website is also subject to our Terms and Conditions, which explain acceptable use, copyright and reuse, external services, website availability and other conditions that apply when using the archive.
Changes to This Policy
This Privacy Policy may be updated from time to time as the website develops, new services are introduced or legal requirements change. The version published on this page will be the current policy.
Contact
Questions about this Privacy Policy, requests concerning personal information, or other privacy-related enquiries may be submitted through our Contact Us page.
Last updated: 10 September 2026.